Senior Project Coordinator / Scheduler Facilities

Profile

Are you ready to use your experience and expertise to make an impact on patients' lives? Astellas Gene Therapies is a biotechnology company developing new genetic medicines for rare, life-threatening diseases. We are working urgently to progress our medicines and need additional team members to help us do so. Because our mission is so important, our values are to: Be BOLD:

Find a Way, Care Deeply, and Get Stuff Done.

If you'd like to be a part of this important mission, please apply to join our team.

About Astellas Gene Therapies

Astellas Gene Therapies is an Astellas Center of Excellence developing genetic medicines for patients with rare, life-threatening diseases. Based on our innovative approach to developing genetic medicines, as well as our industry-leading internal manufacturing capability and expertise, we have become the Astellas Center of Excellence for their newly created Genetic Regulation Focus Area. We are currently exploring three gene therapy modalities: gene replacement, exon skipping gene therapy, and vectorized RNA knockdown, with plans to expand our focus and geographic reach under Astellas. We are based in San Francisco, with manufacturing and laboratory facilities in South San Francisco and Sanford, North Carolina. For more information, please visit our website: www.astellasgenetherapies.com

About Astellas

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are promoting the Focus Area Approach that is designed to identify opportunities for the continuous creation of new drugs to address diseases with high unmet medical needs by focusing on Biology and Modality. Furthermore, we are also looking beyond our foundational Rx focus to create Rx ® healthcare solutions that combine our expertise and knowledge with cutting-edge technology in different fields of external partners. Through these efforts, Astellas stands on the forefront of healthcare change to turn innovative science into value for patients. For more information, please visit our website at https://www.astellas.com/en.

Our Values:

Be

BOLD (Find a Way)

Care Deeply

for our patients, each other, and our work

#GSD

(Get Stuff Done)

What is the catalyst for you in your professional career? Are you ready to be a part of a bold, innovative company, to make a change and to make a difference? Listed below is a current opening for a smart, driven, experienced, and just plain nice individual who wants to join us and be a part of our journey.

Purpose & Scope:

The Senior Project Coordinator/Scheduler, Facilities is responsible for performing site coordination, key support, and administrative duties supporting North Carolina site projects and programs.

Essential Job Responsibilities:

Works within the Facilities & Engineering function to support key projects, project documentation, and coordination of activities including meeting minutes and action items.

Leverages project management tools for providing visibility to team assignments, commitments, and issue escalations.

Serves as the primary contact for external visitors and f

unctions as the main liaison and backup to external front lobby security support.

Supports and performs key coordination activities supporting site level EH&S programs and m

onitors, maintains, and replenishes the office inventory, while serving as the main contact for requested supplies and needs.

Receives, audits, and prepares invoices and initiates purchase orders (when required) for F&E departmental expenses.

Coordinates site wide food services and overall canteen ordering and inventory controls

Participates, as needed in preparing bidding and procurement activities by coordinating with procurement, preparing requests for proposals, and contracting documentation activities and workflows and assists in the preparation of budgets, monitor resource assignments, track expenditures, and prepare reports

Maintains tracking logs of submittals, RFIs, project documentation, and related status updates, as required and

c

reates and modifies documents using Microsoft Office and other key office tools.

Provides

procedures, training, and guidance to the user community of systems, including team members, vendors, and service providers, ensuring feedback channels are open and collaborative, and systems tools and tips are available

Works non-traditional work hours to support critical business operations and support other functions, when necessary and s

upports department with special projects as assigned. The incumbent, on a regular basis, performs work that may be confidential in nature requiring close attention to detail and work execution.

Quantitative Dimensions

The

Senior Project Coordinator/Scheduler, Facilities will perform site coordination, provide key and administrative support, be a main liaison for internal customers, external vendors and visitors and assist in any issues that occur. The role will assist in projects and provide visibility to team assignments, commitments, and escalation of issues.

Organizational Context

The Senior Project Coordinator/Scheduler, Facilities will typically report to the Associate Director, Facilities and Engineering. This role is expected to Model our Core Values and to demonstrate work performance as someone who exemplifies the culture we want to create; operates with transparency; is trusted; and supports the overall mission and vision of Astellas Gene Therapies and the Astellas organization.

Requirements

Required

7 years project coordination and administrative support experience, with a high customer service focus and professional demeanor in all situations

Must demonstrate excellent interpersonal skills along with the ability to work well with all levels of internal staff and outside parties, including vendors, contractors, and partners.

Highly organized with a strong attention to detail, proficiency to manage multiple tasks/functions, and the ability to work independently

Prior experience with highly confidential matters and mandatory ability to maintain confidentiality related to all situations

Possess strong computer and Internet skills, including online document management experience (Box, DropBox, etc.), and a

dvanced experience with Microsoft Office and project software.

Work history of creating solutions and results-oriented focus along with prior experience demonstrating self-directed and enthusiasm to thrive in a dynamic start-up environment

Will support and demonstrate quality standards to ensure data of highest quality and w

orks closely with team and other functional key stakeholders on the Astellas AGT Technical Operations team to execute work and will be expected to perform other duties and/or special projects as assigned

Preferred

Coordination and collaboration with external contractors and vendors

Pharmaceutical, Biotech or Life Sciences experience

Working Conditions

Occasionally required to stand up to 6 hours a day. While performing the duties of this job, the employee is frequently required to reach with hands and arms, stand; walk; occasionally required to sit; balance; stoop, kneel, and lift up to 30lbs.

This is an on-site role working in a cGMP regulated manufacturing facility

On occasion, this role may travel to other Astellas Gene Therapies manufacturing facilities (0-5%)

Benefits

Medical, Dental and Vision Insurance

Generous Paid Time Off options, including Vacation and Sick time, plus national holidays including year-end shut down

401(k) match and annual company contribution

Company paid life insurance

Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions

Long Term Incentive Plan for eligible positions

Referral bonus program

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Type

Full-time

Location

NC, Sanford

Category

Facilities, Utilities & Maintenance

Company info

Astellas Us, LLC
Website : https://www.astellas.com/us/