Facilities Mgt Project Coordinator

Profile

, Philippines

Job Family Group:

Real Estate

Worker Type:

Regular (FTC) (Fixed Term)

Posting Start Date:

Business unit:

HR Corporate Functions

Experience Level:

Experienced Professionals

Job Description:

Proposition

The FM Project Coordinator is primarily responsible in coordinating all workspace and FM adhoc projects with the Facilities Management site team of Shell, and the various teams within CIM such as HSE, Asset Protection, IT, Comms Advisor, and HR with the Project team of RE Commercial Deals and Projects (CDP) and the IFM partner vendor JLL, among others. The Project Coordinator is also responsible in linking with the building landlord/lessor for coordination or approvals including the processing of landlord work permits and gate passes as required. The role also plays a vital role in HSSE MS implementation to include key areas as Frontline Work Execution and IOGP LSR roll-out, and on Net Zero Emission and Respecting initiatives for workspace and FM adhoc projects.

The role regularly connects and maintains a working relationship with several networks in the centre and relevant stakeholders such as those in the business/LOBs in the execution of the different projects.

Where you fit in

Real Estate (RE) manages the Group's Real Estate portfolio, Shell Business Operations and Corporate Travel Programme. Strategic intent is to enable Shell Businesses to deliver on their goals by creating safe, secure, and productive environments that allow people to perform at their best.

The rapidly growing RE scope is one of the globe's largest RE portfolios and includes offices, industrial / labs and accommodation for Shell Businesses, Projects and Ventures. With over 600 staff, 8000 contractors and $1.2 billion spend (opex/capex), RE has a daily impact on over 82,000 employees and contractors by creating inspiring experiences. We contribute to Shell's world class investment case by driving a cost-competitive real estate portfolio, and more sustainable footprint through improved energy efficiencies and more renewable power.

Shell's RE team of professionals has established a strong reputation as mature Corporate Real Estate organisation, delivering portfolio strategies, commercial transactions, capital projects, facility and business operations services and travel support to the various Shell Businesses and Functions in all parts of the world. Therefore, RE continues to seek the best talent across Shell to become part of our team, and to help us meet these dynamic and growing business needs

What’s the Role

Please note that this role will be on SBO Terms and Conditions

FM Projects Coordinator for SBO-Manila, and the key dimensions are as follows:


High-rise facility operating 24/7 with office workspaces/desks including meeting rooms, collaboration areas, energy hubs, cafeteria locations, Wellness hub with Fitness Centre and other common amenities
No direct reports, and as part of the centre real estate facilities management (FM) team, working with the centre facilities management provider and the real estate regional portfolio manager, the appointed project consultants, local Project manager, and local contractor
Primarily responsible in supporting the RE Facilities Manage for the coordination of all workspace projects and FM adhoc projects with relevant internal and external contractors, including project consultants, contractors and the site FM partner
Supports the site RE Hard Services Manager and RE Services Manager in the internal moves/transfers of staff and contractors to swing spaces as maybe required during the project
Supports the RE Hard Services Manager and RE Services Manager of the site in the execution of FM adhoc projects for the year in coordination with the centre facilities management partner
Supports the RE Facilities Manager in the assurance process and reporting of the workspace projects and FM adhoc projects to include local compliance to government regulatory requirements, and internal health and safety control framework implementation (as a Permit to Work Issuer)
Supports the RE Facilities Manager in the regular review and assessment of business risks related to the implementation of projects in FM
Supports the FM Business Continuity Response Team members such as on building and RE systems reliability monitoring and assessment (primary site) in collaboration with the facilities management vendor and the project team during a BCP event
Financial management responsibilities include supporting the RE Facilities Manager in the submission of monthly accrual reports, spend tracking and updating of cost & expenses report monthly on FM adhoc projects
Responsible in liaising with the building landlord on project activities to include those that may involve base building common equipment & areas and landlord permits


What we need from you


Learner Mindset – Role model curiosity and reflection; encourage people to learn from mistakes and successes
Maximise performance – Integrate and collaborate across boundaries to maximise commercial value for Shell as a whole
Committed to the safety of people and our operations
Engages people and shares ideas or information when things are unclear or can be improved
Passionate to seek out others point of view with an aim to create a positive team environment
Builds strong, long term relationships with our partners and customers
Strong Project Management skills, preferably with at least 3 years’ experience as a Project Manager in office fitouts in high-rise buildings
With experience as an HSSE/Health and Safety Officer in a project
Stakeholder management skills
Presentation skills
High degree educational background (technical) – Engineering degree or equivalent professional experience.
Good understanding of HSSE risks (including mitigation plans) in a project environment
Strong interpersonal and communication skills (English, min)
Strong collaboration skills with various internal and external stakeholders and can operate with a diverse set or working environments, people and cultures.


The role involves extensive interactions with various stakeholders and therefore requires a combination of intellect, maturity, strength of character, and an ability to earn respect.

This is a project-based role with minimum of 1 year tenure.

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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

According to the United Nations, the global population could increase to more than 10 billion people. A key role for society – and for Shell – is to find ways to meet the growing demand for energy, with less carbon emissions. We need people who dare to think differently – to take part in developing tomorrow’s energy solutions today.

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