Temporary - Project Coordinator

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Job Description
Minimum Qualifications
Education and/or Equivalent Experience:
Graduation with a Bachelor's degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
Experience may substitute for education up to a maximum of four (4) years.
Licenses and Certifications Required:
May require a valid Texas driver license.
Notes to Applicants
Position overview:
The Public Works Department, Pavement & Infrastructure Division is looking for a hardworking, self-starter to join their team! Under general supervision, the temporary Project Coordinator will coordinate the operations and construction support activities by tracking and receiving data from Street & Bridge Operations field crews for management analysis. This position directly aligns with the City of Austin's Strategic Direction Mobility outcome
of getting us where we want to go, when we want to get there, safely and cost-effectively.
The Project Coordinator will also be responsible for submitting permits for roadway maintenance activities and scheduling and coordinating schedules across Pavement & Infrastructure teams. Direct related experience to maintenance or construction is preferred but not required, the top candidate will be trained in all necessary aspects of the position. Apply today!
Department overview:
At the Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure.
The Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work; exploring ideas, embracing kindness, and encouraging trust.
Application Details:
A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.
Travel:
The Public Works Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program
, you may drive when necessary to different locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Additional Information:
If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required.
Pay Range
$28.15 - $36.59
Commensurate with experience.
Hours
Flexible schedule, 8:00 a.m. - 5:00 p.m. - Monday through Friday.
Hours may vary depending on work demands and business needs.
Job Close Date
03/04/2022
Type of Posting
External
Department
Public Works
Regular/Temporary
Temporary
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
Telework/4411 Meinardus or 6301 Harold Ct., Austin, TX
Preferred Qualifications
Intermediate to advanced experience using MS Excel.
Data entry experience.
Experience coordinating schedules and activities across teams.
Experience with ROW permitting.
Knowledge of traffic control.
Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Communicates project and/or program information to internal and external customers. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance.
Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
Knowledge of laws, rules, regulations, and codes associated with project assignment.
Knowledge of budget policies and principles.
Knowledge of contract management principles, methods, and practices.
Skill in adapting, interpreting, and applying guidelines and standards.
Skill in establishing and maintaining positive relationships with internal and external customers.
Skill in using available software packages.
Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
Ability to communicate in oral or written format to a variety of audiences.
Criminal Background Investigation
This position does not require a Criminal Background Investigation
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please **** or TTY (512) 974-2445.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position include Graduation with a Bachelor's degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes
No
* Please indicate your highest level using Microsoft Excel. Beginner: skill level includes data entry, basic formatting (page setup, column width, etc.), creating spreadsheets, etc.
Intermediate: skill level includes basic calculations, use of functions, complex formatting (cell manipulation, etc.), charts/graphs (static), etc.
Advanced: skill level includes pivot tables, V Lookups, formula creation, use of functions for formula creation, etc.
Expert: skill level includes macros creation, complex formula creation/manipulation, charts/graphs (dynamic), create database queries, etc.
None of the above
* Please describe your experience with data entry, include any experience with data analysis.
(Open Ended Question)
* Please describe your experience coordinating schedules and activities across teams.
(Open Ended Question)
* Please describe your experience with right of way permitting.
(Open Ended Question)
* Please describe your knowledge of traffic control.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties? Yes
No
Optional & Required Documents
Required Documents Resume Cover Letter Optional Documents
Job Address
Austin
Texas
United States
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Employer:
City of Austin, TX
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About City of Austin
The City of Austin
This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (
U.S. News & World Report
). In 2016,
Forbes named
 Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the 
Forbes
 list of America’s Best Employers for 2017. 
Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. 
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum. 
Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes. 
There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.
City Government
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms. 
The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin. 
The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
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